custody signature. The original is maintained by the
supply officer or the department head. When the supply
officer maintains the original, the department head
usually signs the custody card. Most imaging units
have the original custody cards maintained by the
department head, and the originals are signed by the
division officer assuming subcustody.
Duplicate copies of custody cards are usually
maintained by the supply petty officer for subcustody
purposes. When an item of equipment is issued to a
crew member or subcustody, the crew member must
sign the duplicate copy of the custody card. Equipment
that is installed permanently, such as enlargers and
processors, should be issued on subcustody to the petty
officer in charge of the work section where the
equipment is located.
The duplicate copy of the custody card is also used
for inventory purposes. The card must be signed by the
person conducting the inventory. The original custody
card needs to be signed only once by the person having
custody of the item. The original custody card should
not be signed each time an inventory is conducted;
however, the original custody card must be signed by
the relieving authority after sighting the item.
Inventory of Controlled
(Custody) Equipage
All items of controlled equipage must be
inventoried. The frequency of controlled-equipage
inventory is at the discretion of each individual
command; however, inventories of controlled
equipage are required when any of the following
situations occur:
The ship, station, or unit is commissioned,
inactivated, or reactivated.
The department head is relieved or transferred.
Upon change of command, at the discretion of
the relieving commanding officer.
NOTE: Although not specifically required, an
inventory should be conducted whenever the
imaging-facility manager, photo officer, or supply petty
officer is relieved or transferred.
A Controlled-Equipage Custody Record (4442),
NAVSUP Form 306 or NAVSUP Form 460, should be
used to conduct the controlled-equipage inventory.
Each article should be sighted and inspected for
serviceability by the person making the inventory.
When an inventory is conducted, articles should be
identified and verified by serial number or
plant-account number.
As the inventory progresses, the person conducting
the inventory signs the custody record acknowledging
custody or inventory, as appropriate, of all the items
sighted. Equipage inventories must be completed
within 30 days after it has begun. When taken jointly
by the department head being relieved and the relieving
department head, for example, the inventory must be
completed before the outgoing department head
detaches from the activity.
Once the equipage inventory is completed, the
department head must submit a letter to the
commanding officer with a copy to the supply officer.
Whenever possible, the letter should be a joint report
from both the relieved and relieving department head
with both signatures. The report should include the
following information:
The department equipage inventory has been
All requests for surveys that are submitted for
shortages and unserviceable items found
during the inventory.
Any shortages or unserviceable items found during
the inventory must be identified in a Report of Survey
(DD Form 200) or Missing, Lost, Stolen, or
Recovered Government Property
(OPNAV Report
5500-1), as appropriate.
The Navy recognizes the importance of
maintaining statistics to determine where, when, and
how Navy property became missing, lost, or stolen.
Based on this premise, Missing, Lost, Stolen, or
Recovered (MLSR) Government Property Reports
must be submitted to proper authorities within the
Department of the Navy. The ultimate goal of the
MLSR program is to improve the physical security of
the Navy program. The Chief of Naval Operations
(CNO) is responsible for the policy of MLSR, and the
Director, Naval Criminal Investigative Service
(NAVCRIMINVSERV), is responsible for the
management of the program. Commands must report
all MLSR incidents and describe the circumstances
accurately to ensure the success of the MLSR program.

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