into two sections: ordered and received. It serves as a
record of replenishment actions and shows the status of
all expected receipts.
A Stock Status and Replenishment Card contains
the following information on the left side:
1. Stock number: Obtained in the same manner as
the stock number on the stock record card.
2. Account: Either APA or NSA, as appropriate.
3. Card number: Obtained in the same manner as
indicated for a stock record card.
4. Replenishable period ending: The end of the
quarter. The upper number indicates number of the
week; the lower number indicates the year; for example,
16/95.
5. Reportable demand: The replenishment
demand or amount expended for the preceding period.
6. Total outstanding obligations: Definite
obligations for supplying other activities and definite
obligations needed for an increase in work load.
7. Planned requirement: Estimated amounts
needed to supply other activities and estimated amounts
needed for an increase in work load.
8. Balance on hand: The amount remaining in
stock after issues.
9. Expected receipts due: Items that are on order.
10. Required or excess: Amount to order or amount
in excess of that which is needed (any excess amount is
circled). To determine the amount of excess or required
material, you may use the following method:
a. Determine the amount required for the next
quarter. Add reportable demand to total outstanding
obligations.
b. Add balance on hand to expected receipts.
c. Determine the amount by subtracting the
second total from the first total. If the second total is
greater than the first total, there is an excess. Material
should not be ordered.
The following information is provided on the right
side (Status of Expected Receipts, Ordered):
1. Date: The Julian date that the requisition was
submitted.
2. Expected receipt document No.: The
requisition number of the item on order.
3. Quantity: The amount ordered.
The following information is provided on the right
side (Status of Expected Receipts, Received):
1. Date: Julian date that the material was received.
2. Receipt document: If different from ordered
receipt document number.
3. Quantity: If different from ordered quantity.
4. Balance on order: Amount not yet received. (In
case the order has been cut or split, there are four lines
per order for this purpose.)
A Stock Status and Replenishment Card is
usually placed in the same Cardex File pocket, with
and under, the Stock Record Card for a particular
item.
Stock Record Card Afloat
A Stock Record Card Afloat (NAVSUP Form
1114 [1C]) is maintained aboard ships operating
under manual stock control procedures (fig. 5-15).
This form may be prepared by hand or typed
according to the format printed on the form.
Identifying information must be inserted on the top
and bottom lines of the form.
The Stock Record Card Afloat provides for
replenishment actions, material receipts, and
material expenditures. It also reflects a running
balance of stock on hand.
As requisitions are prepared, they are posted to
the "requisitions outstanding" block of NAVSUP
Form 1114. The Julian date of the requisition, the
document number, and the quantity ordered should
be entered in the appropriate columns.
High and Low Limits
To ensure that your unit has, at all times, a
well-rounded stock of material to sustain operations,
you must perform effective stock management.
The terms high and low limits identify the
maximum and minimum levels of stock required to
support the mission of your unit.
The high limit of a stock item is synonymous with
the requisitioning objective; that is, the safety level, plus
the operating level, plus the quantity that is normally
required during the ordering and shipping time. A high
limit is not assigned to items of stock in quantities of
two or less.
5-21

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