A Visual Information Caption Sheet, DD Form
2537, must accompany each product forwarded to a
Navy still and motion-media records center. (See fig.
13-18.) The use of the visual information caption sheet
ensures that all necessary caption information is
available and standardized, so it can be entered into the
computer data base at the records center.
The instructions necessary to complete DD Form
2537 are printed on the back of the form. Because the
completed form provides the cover story images being
forwarded, you must provide accurate information and
as much detail as possible about the recorded event.
Photographic finishing is just as important as all the
other steps in the photographic process. Normally, the
final checks for accuracy and quality are performed in
the finishing area.
When the prints are dry and the job order is
completed, you must examine them for defects or other
poor qualities such as stains, dust spots, fingerprints, and
uneven borders. Many times the prints are on long rolls
and must be cut and trimmed into individual prints. After
the prints are trimmed, you must sort the prints into
groups according to the negatives and job orders. At this
stage you can ensure there are enough good-quality
prints to fulfill the job order. The following checks must
also be made: the correct negatives were printed, the
correct size was printed, and the negatives were printed
on the correct finish (glossy or matt) paper. Negatives
that required additional prints or reprints should be sent
back to the print room to correct discrepancies. You are
responsible for ensuring that only the highest-quality
product leaves the imaging facility.
Rejected prints from classified negatives must be
disposed of according to the instructions provided in the
Department of the Navy Information and Personnel
Security Program Regulation,
(series). Rejected prints from negatives that are
unclassified must be disposed of according to local
It is the policy of most Navy imaging
facilities to return all film and paper scraps, test prints,
rejected prints, and so forth, from classified jobs to the
requester. Be sure to follow the policy established
locally by your imaging facility.
Do not neglect to check the completion and
accuracy of the job order. Be sure that all personnel
responsible for completing the job have completed the
appropriate blocks. Materials expended for the job,
man-hours, and accountability must be provided on the
job order. Remember, without this information, proper
budgeting and personnel management within you
facility cannot be performed accurately.
When the negatives and prints are not returned to
the requester, they must be marked and captioned before
placing them into the local file or forwarding them to a
Navy still and motion-media records center. Classified
prints must be marked with the appropriate
classification as specified in OPNAVINST 5510.1
(series). Refer to chapter 6 for caption writing
requirements if you need to refresh your memory.
The guidelines and procedures for marking visual
information (VI) products are in chapter 2 of the Navy
Visual Information Management and Operations
Manual, OPNAVINST 5290.1 (series). You should refer
to this instruction for the most current information on
marking and identifying imaging products.
Each original product retained in your imaging
facility file must be identified and recorded in the Visual
Information Record Identification Number (VIRIN)
log. The following information must be included in
product markings:
The Department of Defense Visual Information
Authorization Number (DVIAN) code
The VIRIN code
The last two digits of the fiscal year (FY) in
which the image was exposed or recorded
The six-digit sequence number
The security classification (if applicable)
SE ­ Secret
TS ­ Top Secret

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